Effective October 1, 1997, the Ohio General Assembly created more paperwork for small employers.  Now, all employers, no matter how small, must file a report with the Ohio Department of Human Services within twenty days of the hiring, re-hiring, or the return to work of any employee.

The report must include the employee's name, address, date of birth, Social Security number, and date of hire, rehire, or return to work.  The employer may make the report by submitting a copy of the United States Internal Revenue Service form W-4.  You may fax the form W-4 with the date of hire and the date of birth added or an Ohio Department of Human Services Form 7048 or mail it to:

Ohio New Hire Reporting Center

PO Box 15309
Columbus, OH 43215-0309

Fax line: 614-221-7088
Toll free fax line: 888-872-1611

You may also submit the information via FTP or the web site. Submitting quarterly wage reports does not satisfy this obligation.  

An employee or who fails to make a timely report shall be required to pay a fee to be established by the Department of Human Services in an amount up to 25 dollars for each failure to make the report.  However, if the failure to make a report is "the result of a conspiracy between the employer and the employee not to supply the report or to supply a false or incomplete report" the fee may be up to $500 for each failure.  

Carroll, Ucker & Hemmer LLC includes over 80 years of combined litigation experience with over 30 years related to the defense of architect and engineer malpractice claims as well as a variety of contract and other related business matters.